Facility Coordinator - Onsite
This position is responsible for day-to-day coordination duties within the Facility Management and Real Estate department. The individual will perform complex administrative duties, oversee various projects, develop/document/implement processes and lead others in their work. This position is onsite at our Coordinating Center. #LI-Onsite
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ACCOUNTABILITIES/Logistics Coordination/ Organization and Planning:
- Identifies the support and project needs of various departments within the company, recommends solutions and implements as appropriate.
- Independently works with outside companies and service providers to meet department goals – auditorium events, office services (shipping/receiving, duplication, storage), space planning/MAC activities, operations.
- Tracks costs and income; provides reports and ensures alignment with department budget.
- Identifies cost-savings measures; implements when approved.
- MFlexible with work hours to support special building and business events.
Project Coordination:
- Oversees various projects.
- Provides estimated project costs, track expenditures, work within expense limits and report budget variances.
- Solicits proposals from service providers and facilitates contractual agreements; ensures quality performance.
- Prioritizes multiple projects simultaneously, while maintaining a high-level of quality.
Administrative and Marketing:
- Prepares documents, presentations, reports, letters and forms.
- Uses department technology to complete tasks – technology may include AutoCAD, IWMS, Security database, Financial database, MS Office software, etc.
- Promotes FM services, building amenities and on-going process improvements.
- Represents FM department and Be The Match organization positively to the public.
Safety and Emergency:
- Supports the development and documentation of the company’s security and safety programs; works with the FM team to enforce the programs.
- Significant participation in emergency procedure development and emergency response.
- Participates in required safety training and practice safety measures when conducting work.
- Other duties as assigned.
REQUIRED QUALIFICATIONS/Knowledge of:
- Knowledge of office services – distribution, duplication, records management, space management, procurement, etc.
- Understanding of financial reports and ability to prepare and manage a budget.
- Expertise in office technology, including databases.
- Details of project management.
Ability to:
- Ability to develop processes, document and implement requirements.
- Able to work independently and provide work direction to others.
- Ability to take a proactive approach to addressing issues and solving problems.
- Strong sense of initiative and results driven.
- Strong organization and time management skills.
- Proven positive customer interaction and service.
- Excellent oral and written communication.
- Ability to work with various office equipment.
- Must be able to exert up to 30 pounds of force occasionally and up to 10 pounds of force frequently.
- Able to work overtime and evening/weekend hours when needed for special events or emergency situations.
- Must exemplify our Be The Match Values.
Education and/or Experience:
- Associate degree in business or related field with independent office experience.
- Certificate/designation in Facility Management is preferred.
- 5+ years’ experience in corporate office environment.
- Proficient experience in MS Office software.
- Previous project management experience.
- Previous process development, documentation, and improvement experience.
- Experience in AutoCAD and IWMS systems is preferred.
Other Requirements:
- Valid driver's license required.
Additional Information:
- Pay Basis: Hourly
- Schedule: Full-time
- Driver Policy: Yes
Proof of being up-to-date on COVID-19 vaccination, including a booster when eligible, with acceptable documentation is required for employment. NMDP will consider all requests for medical or religious accommodation.