Facility Coordinator - Onsite

This position is responsible for day-to-day coordination duties within the Facility Management and Real Estate department. The individual will perform complex administrative duties, oversee various projects, develop/document/implement processes and lead others in their work. This position is onsite at our Coordinating Center. #LI-Onsite
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Customer Relationship
Personal Evolution
Autonomy
Administrative Work
Technical Expertise

ACCOUNTABILITIES/Logistics Coordination/ Organization and Planning:

  • Identifies the support and project needs of various departments within the company, recommends solutions and implements as appropriate.
  • Independently works with outside companies and service providers to meet department goals – auditorium events, office services (shipping/receiving, duplication, storage), space planning/MAC activities, operations.
  • Tracks costs and income; provides reports and ensures alignment with department budget.
  • Identifies cost-savings measures; implements when approved.
  • MFlexible with work hours to support special building and business events.

Project Coordination:

  • Oversees various projects.
  • Provides estimated project costs, track expenditures, work within expense limits and report budget variances.
  • Solicits proposals from service providers and facilitates contractual agreements; ensures quality performance.
  • Prioritizes multiple projects simultaneously, while maintaining a high-level of quality.

Administrative and Marketing:

  • Prepares documents, presentations, reports, letters and forms.
  • Uses department technology to complete tasks – technology may include AutoCAD, IWMS, Security database, Financial database, MS Office software, etc.
  • Promotes FM services, building amenities and on-going process improvements.
  • Represents FM department and Be The Match organization positively to the public.

Safety and Emergency:

  • Supports the development and documentation of the company’s security and safety programs; works with the FM team to enforce the programs.
  • Significant participation in emergency procedure development and emergency response.
  • Participates in required safety training and practice safety measures when conducting work.
  • Other duties as assigned.

REQUIRED QUALIFICATIONS/Knowledge of:

  • Knowledge of office services – distribution, duplication, records management, space management, procurement, etc.
  • Understanding of financial reports and ability to prepare and manage a budget.
  • Expertise in office technology, including databases.
  • Details of project management.

Ability to:

  • Ability to develop processes, document and implement requirements.
  • Able to work independently and provide work direction to others.
  • Ability to take a proactive approach to addressing issues and solving problems.
  • Strong sense of initiative and results driven.
  • Strong organization and time management skills.
  • Proven positive customer interaction and service.
  • Excellent oral and written communication.
  • Ability to work with various office equipment.
  • Must be able to exert up to 30 pounds of force occasionally and up to 10 pounds of force frequently.
  • Able to work overtime and evening/weekend hours when needed for special events or emergency situations.
  • Must exemplify our Be The Match Values.

Education and/or Experience:

  • Associate degree in business or related field with independent office experience.
  • Certificate/designation in Facility Management is preferred.
  • 5+ years’ experience in corporate office environment.
  • Proficient experience in MS Office software.
  • Previous project management experience.
  • Previous process development, documentation, and improvement experience.
  • Experience in AutoCAD and IWMS systems is preferred.

Other Requirements:

  • Valid driver's license required.

Additional Information:

  • Pay Basis: Hourly
  • Schedule: Full-time
  • Driver Policy: Yes

Proof of being up-to-date on COVID-19 vaccination, including a booster when eligible, with acceptable documentation is required for employment. NMDP will consider all requests for medical or religious accommodation.