Junior Executive Assistant
COMPANY OVERVIEW:
ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.
JOB DESCRIPTION:
ANSER is seeking a Junior Executive Assistant for the Department of Homeland Security (DHS), Office of the Chief Information Officer (OCIO). The OCIO develops and maintains a single, DHS-wide Information Technology (IT) infrastructure environment that is reliable and secure from the workstation to the data center to the mission application.
The primary purpose of the position is to provide program support including administrative, physical security, and office management duties for senior-level Government leadership in accordance with DHS OCIO requirements.
Responsibilities:
- Prioritize daily activities to ensure efficient operations for the DHS OCIO program.
- Coordinate daily opening and closing of secure office facilities.
- Assist with the coordination of executive communications, including taking calls, responding to emails, and interfacing with clients.
- Prepare internal and external correspondence/documents for team members and government and industry partners.
- Review and analyze documents submitted for completeness and accuracy.
- Prepare, edit, and format executive-level briefings and presentations.
- Ensure that relevant materials for meetings are prepared and distributed in advance of meeting times.
- Manage badging of personnel and visitors to secure workspaces.
- Make travel arrangements, develop detailed itineraries, and prepare travel orders and vouchers.
- Schedule appointments, coordinate meetings and create agendas, records, and minutes.
- Maintain an organized filing system for electronic and paper documents.
EDUCATION AND EXPERIENCE:
- BS/BA degree in Business Administration or Business Management.
- Minimum 2 years of experience as an executive assistant or office coordinator reporting to senior management.
- Experience with Information Technologies (IT) systems, desired.
- Exceptional organizational skills.
- Polished and professional verbal and written communication skills.
- Keen attention to detail.
- Strong proficiency in Microsoft Office tools to include Outlook, PowerPoint, Excel, Word, and Visio.
- TS/SCI clearance.
COVID-19 GUIDELINES:
- Candidate must provide documentation to substantiate fully vaccinated status against the COVID 19 virus.
DISCLAIMER:
In compliance with the Americans with Disabilities Act Amendment Act (ADA), if you have a disability and would like to request an accommodation to apply for a position with ANSER, please call 703-416-2000 or e-mail [email protected].
ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.